§ 2-11-15. OWNERSHIP OF CITY RECORDS.

(A)

A record is the sole property of the City. An official or employee has no personal property right to a record.

(B)

An official or employee may not:

(1)

destroy, remove, or use a record except in the course of the official's or the employee's official duties;

(2)

sell, loan, give away, destroy, or otherwise alienate a record from the City's custody except in compliance with this chapter or state or federal law.

(C)

The City may demand and receive from a person a City record in the person's possession, if the removal of the record was not authorized by law.

(D)

A City official or employee shall, at the expiration of the official's or employee's term, appointment, or employment, deliver to the City all records in the official's or employee's possession.

(E)

A record received or created by a City contractor in fulfillment of the contract, except a record specifically relating only to the contractor's internal administration, is the property of the City. The contractor may not dispose of or destroy a record that is City property, and shall:

(1)

maintain the record within compliance with this chapter; and

(2)

deliver the record, in all requested formats and media, along with all finding aids and metadata, to the City at no cost:

(a)

when requested by a director or an authorized City employee; and

(b)

when the contract is completed or terminated.

Source: Ord. No. 20141120-015, Pt. 1, 12-1-14 .