§ 2-11-3. RECORDS MANAGEMENT OFFICER.

(A)

The city clerk is the records management officer under Local Government Code, § 203.025 ( Designation of Records Management Officer ) for the City, and shall:

(1)

develop, implement, and administer a City-wide records management program that complies with the Local Government Records Act;

(2)

coordinate, and to the extent practicable, standardize records management practices among departments;

(3)

serve on each director-level technology governance or oversight committee established by a City department; and

(4)

prepare, review, and approve each new and amended records control schedule for each City department, and make necessary changes to the schedules at intervals set by the records management program;

(5)

report annually to the council and the city manager on the implementation of the records management program in each City department;

(6)

report to the city manager noncompliance with the records management program by a department director, City employee, or City contractor;

(7)

report to the council noncompliance with the records management program by a City official;

(8)

appoint a city records manager to implement this chapter, subject to the direction of the city clerk;

(9)

provide storage, retrieval, and destruction services of physical records no longer required to be kept in active office space and transferred to the records center;

(10)

provide support for City-wide document and imaging management systems and services designed to manage digital records;

(11)

establish a micrographics program for the preservation of permanent records not transferred to the Austin History Center;

(12)

provide consulting services and training to departments and employees on the implementation of the records management program, records and information technology requirements, and other subjects related to records and information management;

(13)

assist department records administrators to identify essential records and establish a disaster recovery plan for records.

(B)

Subject to the direction of the city clerk, the city records manager may perform a duty assigned by this chapter to the city clerk.

Source: Ord. No. 20141120-015, Pt. 1, 12-1-14 .