§ 2-11-4. RECORDS MANAGEMENT COMMITTEE.
(A)
The members of the records management committee are:
(1)
the city clerk;
(2)
city manager;
(3)
the city records manager;
(4)
the city archivist;
(5)
the city auditor;
(6)
the city attorney;
(7)
the director of the Human Resources Department;
(8)
the director of the Communications and Technology Management Department;
(9)
the comptroller;
(10)
the purchasing officer;
(11)
a departmental records administrator, appointed by the city manager, from an enterprise-fund department; and
(12)
a departmental records administrator, appointed by the city manager, from a general-fund department appointed by the city manager.
(B)
The city clerk is the chair of the records management committee. The city records manager is the secretary of the records management committee.
(C)
The records management committee shall:
(1)
assist the city clerk in the development, implementation, and management of the records management program;
(2)
to the extent practicable promote standard records management practices among departments;
(3)
annually review the performance of the program;
(4)
annually review City policies related to compliance with applicable law regarding the creation, storage, retention, destruction, disposition, security, or accessibility of City records;
(5)
adopt necessary changes and improvements to City policies and to the records management program that are not inconsistent with this chapter;
(6)
review each records control schedule submitted by the city clerk;
(7)
recommend to the council amendments to this chapter as required; and
(8)
support and promote the records management program.
(D)
The city clerk shall convene the committee at least twice each fiscal year. Six members of the committee are a quorum. An action of the committee requires a majority vote of the committee members present.
(E)
The records management committee is neither a governing body nor a City board, and is not subject to Chapter 2-1 ( City Boards ).
Source: Ord. No. 20141120-015, Pt. 1, 12-1-14 .