§ 2-11-7. DUTIES OF DEPARTMENT DIRECTORS.

(A)

Each department director shall cooperate with the city clerk to implement this chapter. A department director may not refuse to comply with the requirements of this chapter based on a City ordinance or policy relating to a duty, recordkeeping requirement, or other responsibility of the departmental director.

(B)

Each department director shall:

(1)

document the services, programs, and duties that are the responsibilities of the director's department;

(2)

maintain the department's records in accordance with the records management program;

(3)

include records and information management requirements in department policies and procedures; and

(4)

ensure that the department's records administrator and records management team have sufficient time and resources to implement the records management program.

(C)

Each department director shall appoint a senior level manager as the department's records administrator to oversee the implementation of the records management program in the department, and shall allocate resources to implement the program in the department. A department director may serve as the department's records administrator. Each department director shall notify the city clerk in writing of the appointment of the department's records administrator.

(D)

Each department director whose department has more than one division or more than one physical location shall ensure that each division and location has an employee responsible for the implementation of the records management program in that division or location. The department director shall notify the city clerk in writing of the appointment of each responsible employee under this subsection.

(E)

A department director is responsible for compliance with this chapter for records created by a City board, commission, task force, or similar entity for which the department provides support.

(F)

A department director, official, or the official or employee in charge of an inter-departmental working group or committee, must consult the city clerk or the city records manager before recommending or implementing a change to records management or information technology that is reasonably likely to affect:

(1)

compliance with the records management program; or

(2)

the City's processes or capabilities relating to the creation, storage, retention, destruction, disposition, security, or accessibility of records.

Source: Ord. No. 20141120-015, Pt. 1, 12-1-14 .