§ 2-11-8. DUTIES OF A DEPARTMENT RECORDS ADMINISTRATOR.

(A)

Each department's records administrator shall:

(1)

cooperate with the city clerk to implement the records management program in the department;

(2)

distribute information about the records management program to department employees;

(3)

ensure that the creation, storage, retention, destruction, disposition, security, and accessibility of the department's records are in compliance with the department's records management program;

(4)

implement the department records control schedule to ensure that records are retained for the approved retention period;

(5)

transfer a physical record that is no longer required for the conduct of department business to the records center;

(6)

identify essential records of the department and establish, implement, and maintain a records disaster recovery plan;

(7)

review the department records control schedule at intervals set by the city clerk to determine if the schedule reflects current department practices and complies with the records management program;

(8)

review each new information technology system or system enhancement to ensure that the new system or system enhancement addresses and complies with the records management program;

(9)

assist the city clerk in producing an annual report to the city manager on the implementation of the records management program in the department;

(10)

notify the city clerk within 24 hours of the discovery of any loss, theft, or damage to a department record.

Source: Ord. No. 20141120-015, Pt. 1, 12-1-14 .