§ 2-11-9. THE DEPARTMENT RECORDS MANAGEMENT TEAM.

(A)

Each department shall have a records management team consisting of:

(1)

the department's records administrator, who is the chair of the team;

(2)

the city clerk's staff assigned to work with the department; and

(3)

for a department that has more than one division or physical location:

(a)

at least one employee, designated by the director, who is responsible for records management in a division in the department; and

(b)

at least one employee, designated by the director, who is responsible for records management in a location of the department.

(B)

The records management team shall:

(1)

meet at intervals set by the records management program;

(2)

invite to each meeting the city clerk's staff assigned to work with the department;

(3)

review the department records control schedules and records management practices at intervals set by the city clerk to determine if the schedules and practices comply with the records management program, and implement corrective action for program compliance;

(4)

complete reports required by the city clerk; and

(5)

complete training required by the records management program.

Source: Ord. No. 20141120-015, Pt. 1, 12-1-14 .