§ 2-1-43. MEETING REQUIREMENTS.

(A)

Unless otherwise provided in this chapter, each board shall meet not less often than quarterly. A board shall annually approve a regular meeting schedule and file the schedule with the Office of the City Clerk. A Board may not call a meeting in addition to its regularly scheduled meetings, as identified in its adopted meeting schedule and bylaws, more often than once a quarter, unless the unscheduled meeting is required to comply with a statutory deadline or a deadline established by Council.

(B)

Each board shall comply with Government Code Chapter 551 ( Open Meetings Act ). All members necessary to provide a quorum must be physically present at a meeting to conduct business.

(C)

A board may not conduct a closed meeting without the approval of the city attorney.

(D)

Each board meeting agenda shall provide for citizen communication.

(E)

A board liaison shall submit a meeting agenda through the city's on-line agenda posting system for each meeting.

(F)

The city clerk shall post each board meeting agenda and keep a record of postings for all board meetings.

(G)

Each board and each committee shall keep and post minutes of its meetings on the designated on-line system. The minutes shall:

(1)

list the members in attendance;

(2)

state the subject of each deliberation; and

(3)

indicate each vote, order, decision, or other action taken.

(H)

After first consulting with and receiving input from the staff liaison, the board chair shall approve each final meeting agenda prior to posting. Two or more board members may place an item on the agenda by oral or written request to the staff liaison at least five days before the meeting.

Source: Ord. 20071129-011; Ord. 20080618-030; Ord. 20101209-003.