§ 2-7-103. DEFINITIONS.

In this article:

(1)

AGENT means a person authorized by a respondent to act for or in place of the respondent in order to communicate on behalf of that respondent. Each of the following is presumed to be an agent:

(a)

a current full-time or part-time employee, owner, director, officer, member, or manager of a respondent;

(b)

a person related within the first degree of consanguinity or affinity to a current full-time or part-time employee, owner, director, officer, member, or manager of a respondent;

(c)

a person related within the first degree of consanguinity or affinity to the respondent, if a respondent is an individual person; and

(d)

a lobbyist, attorney, or other legal representative of the respondent that has been retained by the respondent with respect to the subject matter of either the solicitation or the respondent's response to the solicitation.

(2)

AUTHORIZED CONTACT PERSON means a City employee designated in a City solicitation as the point of contact for all purposes for that solicitation.

(3)

CITY EMPLOYEE is defined in Section 2-7-2 ( Definitions ), and further includes an independent contractor hired by the City with respect to the solicitation.

(4)

CITY OFFICIAL is defined in Section 2-7-2 ( Definitions ).

(5)

NO-LOBBYING PERIOD means the period of time beginning at the date and time a solicitation is published and continuing through the earliest of the following:

(a)

the date the last contract resulting from the solicitation is signed;

(b)

60 days following council authorization of the last contract resulting from the solicitation; or

(c)

cancellation of the solicitation by the City.

(6)

PURCHASING OFFICER means the City employee authorized to carry out the purchasing and procurement functions and authority of the City.

(7)

RESPONSE means a written offer or submission in reply to a solicitation.

(8)

RESPONDENT means a person or entity that has timely submitted or subsequently timely submits a response to a City solicitation, even if that person subsequently withdraws its response or has been disqualified by the City for any reason. Respondent includes:

(a)

a subsidiary or parent of a respondent;

(b)

a joint enterprise, joint venture, or partnership with an interest in a response and in which a respondent is a member or is otherwise involved, including any partner in such joint enterprise, joint venture, or partnership; and

(c)

a subcontractor to a respondent in connection with that respondent's response.

(9)

SOLICITATION means an opportunity to compete to conduct business with the City that requires council approval under City Charter Article VII Section 15 ( Purchase Procedure ), and includes, without limitation:

(a)

an invitation for bids;

(b)

a request for proposals;

(c)

a request for qualifications;

(d)

a notice of funding availability; and

(e)

any other competitive solicitation process for which the purchasing officer, in the purchasing officer's sole discretion, affirmatively determines this article should apply in accordance with Section 2-7-102(B).

Source: Ord. No. 20180614-056 , Pt. 1, 6-25-18.