§ 2-7-105. PERMITTED COMMUNICATIONS.

The following communications are permitted under this article at any time:

(1)

any communication between a respondent or agent and any authorized contact person, including, without limitation and in accordance with regulation, any complaint concerning the solicitation;

(2)

any communication between a respondent or agent and any person to the extent the communication relates solely to an existing contract between a respondent and the City, even when the scope, products, or services of the current contract are the same or similar to those contained in an active solicitation;

(3)

any communication between a respondent or an agent and a City employee to the extent the communication relates solely to a non-substantive, procedural matter related to a response or solicitation;

(4)

any communication required by or made during the course of a formal protest hearing related to a solicitation;

(5)

any communication between a respondent or an agent and the City's Small and Minority Business Resources Department, that solely relates to compliance with Chapters 2-9A through 2-9D ( Minority-Owned and Women-Owned Business Enterprise Procurement Program ) of the City Code;

(6)

any communication between an attorney representing a respondent and an attorney authorized to represent the City, to the extent the communication is permitted by the Texas Disciplinary Rules of Professional Conduct;

(7)

any communication made by a respondent or an agent to the applicable governing body during the course of a meeting properly noticed and held under Texas Government Code Chapter 551 ( Open Meetings Act );

(8)

any communication between a respondent or an agent and a City employee whose official responsibility encompasses the setting of minimum insurance requirements for the solicitation to which the communication relates, to the extent the communication relates solely to the insurance requirements established by the City in the solicitation; and

(9)

any contribution or expenditure as defined in Chapter 2-2 ( Campaign Finance ).

Source: Ord. No. 20180614-056 , Pt. 1, 6-25-18.