§ 1803S.4. Pre-construction Conference

A Pre-construction Conference will be held prior to the start of construction on the Work. For Work involving grading and drainage projects only, the Owner/Developer will provide three sets of prints of approved Drawings, development permit, and two sets of the executed Contract and full payment of construction inspection fees to the Construction Inspection Division of the Department of Public Works for distribution before a Pre-construction Conference is scheduled. If water and wastewater utility lines are also included in the Work, then an additional nine sets of prints must be provided.

In those cases where the Owner/Developer of a Project is allowed to amend the Owner/Developer's Work to undertake rough-cut or rough-cut/utility work on a portion of the Project, a pre-construction conference shall be held for the rough-cut or rough cut/utility and associated work and an additional pre-construction conference must be held after a full development permit has been obtained. Inspection fees, development permit, Drawings and executed contracts must be delivered at both the rough-cut and full development phases.

The date and the time for the Pre-construction Conference will be established by the Inspector with the concurrence of the Owner/Developer but in no case more than seven days after request and receipt from the Owner/Developer of the Drawings, Development Permit, Contracts and confirmation of Payment of Inspection Fees. An agenda will be prepared by the Inspector and will include, as a minimum, discussion of the following items:

Introduction of all parties with an exchange of phone numbers and addresses;

Approved plans and required permits;

Discussion of start dates;

Notification to City for inspection and testing;

Erosion control system, violations and "Red Tags";

Traffic control and barricade system;

Submittals for all materials scheduled for the Work;

TNRCC requirements;

City approved material submittals (SPLs, flexible base, p.c. concrete, hot mix asphalt concrete, etc.);

Construction sequencing and phasing;

Utility conflict notice;

Trench safety plan and proof of insurance;

Survey cut sheets;

Backfill procedure and compaction of trenches;

Hydrant maintenance by the Contractor;

Flushing meter;

Re-vegetation and Developer's Contract;

Final clean-up and punch list;

Maintenance and warranty bonds;

Certificate of Occupancy and release of taps issued after Final or Conditional Acceptance;

Final walk-through and acceptance.

A minimum of two days notice of the conference will be given by the Inspector to the following:

Owner/Developer;

County Representative, as appropriate;

Water and Wastewater Utility;

The Electric Company;

The Gas Company;

The Department of Watershed Protection and Development Services;

The Director's representative;

Other Utilities and Parties, as appropriate.

The Contruction Division will provide notice to other individuals in the Department of Public Works, as appropriate.

The Owner/Developer will provide notice to the Consulting Engineer and the Contractor. The Pre-construction Conference is mandatory for the Owner/Developer and the Consulting Engineer. The Contractor may invite subcontractors.