§ 14.2.4. Granting and Terminating YSO Agreements

A.

Letter of Interest. Not later than May 1, YSO must submit a letter of interest including:

1.

The documentation required under the administrative rules.

2.

If a public field agreement:

a.

the athletic field(s) requested to be reserved under the proposed agreement, and

b.

the dates and times requested for use of each field.

3.

The projected participation by Austin residents as a percentage of total participants, broken down by programs, leagues, or activities proposed.

The letter of interest may be sent via email, hand delivery, or postal service and must be sent to:

PARD Youth Sports Recreation Coordinator
515 South Pleasant Valley Road
Austin, TX 78741
512-978-2670
email will be provided upon request

B.

Documentation Required before Execution of YSO Agreement.

1.

Proof of status as non-profit organization, specifically indicating the YSO is in good standing with the Internal Revenue Service as a 501 (c) (3) organization.

2.

Certificate of insurance naming the City of Austin as an additional insured.

3.

Proof of comprehensive general liability insurance with a combined single limit of $1,000,000 per occurrence.

4.

Proof that YSO performed criminal background checks within the past 12 months on all YSO employees and volunteers.

C.

Termination. If the YSO Agreement is terminated, the public fields shall immediately upon termination become available for public reservation. If YSO wishes to use the public fields after termination of the Athletic Field Use Agreement, YSO must reserve the fields through PARD's reservation system.

Source: Rule No. R161-PARD, 7-22-13 .